Solution · 84% Corporate invoices auto-reconciled

Corporate accounts — taxi dispatch software for corporate accounts.

Account-billed travel, expense codes, and statements that close themselves. TaxiCloud corporate accounts dispatch for UK and Ireland fleets.

TaxiCloud Corporate ships full corporate-account billing: account-pay rather than per-ride, expense codes, cost-centres, traveller approval workflows, monthly statement generation, Xero/QuickBooks export. Built for fleets where corporate accounts drive 30%+ of revenue.

Why corporate accounts dispatch software is hard to get right

Corporate accounts are the highest-margin segment for most PHV fleets and the segment most often handled badly. Per-ride invoicing creates accounts-receivable backlog; missing expense codes mean travellers cannot reconcile; manual monthly statements eat operations time. TaxiCloud Corporate handles all of it natively. Account-pay rather than per-ride: the booking flows charge to a corporate account number, with optional traveller approval workflows for accounts that require it. Expense codes and cost-centres are first-class fields on every booking.

How TaxiCloud's corporate accounts dispatch software handles it

Monthly statement generation is automatic. On a chosen day each month, statements roll up per corporate account with full booking detail, expense code breakdown, and cost-centre allocation; PDFs ship to the customer's billing email automatically. Xero and QuickBooks integration posts the same data into the customer's accounting system, and structured CSV exports cover the long tail of corporate accounting tools. The 84% auto-reconciliation rate measured across pilot fleets means roughly 4 of every 5 corporate invoices close without finance-team touch.

Corporate accounts dispatch software — measured outcomes

For account managers running corporate sales, the platform ships a per-account dashboard: bookings, revenue, top travellers, average ride value, no-show rate. The data is exportable for QBR conversations and is segmentable by cost-centre for accounts that run multi-department travel. Corporate-account relationships often anchor the largest customer revenue lines for PHV fleets; the tooling has to match.

How it works

From booking to billing in four steps.

84%Corporate invoices auto-reconciled
  1. Step 1

    Account manager configures

    Corporate account, expense codes, cost-centres, approval workflows, billing email — all set up via account dashboard.

  2. Step 2

    Traveller books on account

    Booking widget recognises corporate email; bypasses card payment; charges to account; logs expense code.

  3. Step 3

    Optional approval gates

    Above-threshold or restricted-route bookings route to designated approver before dispatch. Configurable per account.

  4. Step 4

    Monthly statement closes itself

    PDF generates, ships to billing email, posts to Xero/QuickBooks, exports as CSV. 84% auto-reconciliation rate.

Corporate accounts outcomes — measured

What corporate accounts dispatch software outcomes look like in production.

Pilot fleet results across UK and Ireland operators running TaxiCloud's corporate accounts dispatch software.

  • 84% of corporate invoices auto-reconcile to customer's accounting system

  • Average accounts-receivable cycle drops from 38 to 14 days

  • Account manager time on monthly statements down 75%

  • Corporate revenue typically up 15-20% in year one (better experience drives volume)

FAQ

Corporate accounts dispatch software — questions answered.

Does TaxiCloud Corporate integrate with Xero and QuickBooks?
Yes. Native integrations push monthly corporate statements with full booking detail, expense codes, and cost-centre breakdowns. Structured CSV exports cover the long tail of accounting tools (Sage, NetSuite, FreshBooks, etc).
Can corporate accounts have approval workflows?
Yes. Configurable per account: above-threshold bookings, restricted routes, after-hours bookings, or specific traveller groups can route to designated approvers before dispatch. Approval ships via email or in-app and the booking sits in a pending state until cleared.
What plan includes corporate account features?
Pro Max (£349/mo) ships full corporate-account features including approval workflows, Xero/QuickBooks integration, and per-account dashboards. Pro (£149/mo) ships account-pay billing and basic expense codes — sufficient for fleets where corporate is sub-20% of revenue.
Are traveller credentials managed cleanly?
Yes. Travellers are first-class objects scoped to their corporate account. Onboarding is bulk via CSV import or SCIM provisioning (Pro Ultra); offboarding revokes booking access immediately. SAML SSO is available on Pro Ultra for accounts that require it.

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